Registration of Motor Vehicle
Q : Under what condition can a motor vehicle possessed by a dealer, manufacturer, or test agency be exempted from registration according to section 39?
According to Central Motor Vehicle Rules , A motor vehicle possessed by a dealer, manufacturer of automobiles or automobile ancillaries, or a test agency specified in rule 126 can be exempted from the necessity of registration if they obtain a trade certificate from the registering authority in the area where their place of business is located.
Q : What are the requirements for applying for or renewing a trade certificate as per the regulations in section 34?
To apply for or renew a trade certificate, an application must be made in Form 16 and accompanied by the appropriate fee specified in rule 81. Separate applications must be submitted for each class of vehicle, which includes:
1. Motor cycle
2. Invalid carriage
3. Light motor vehicle
4. Medium passenger motor vehicle
5. Medium goods vehicle
6. Heavy passenger motor vehicle
7. Heavy goods vehicle
8. E-rickshaw
9. E-cart
Q : What is the process for granting or renewing a trade certificate, and what details are included in the trade registration mark?
Upon receiving an application for the grant or renewal of a trade certificate, the registering authority will, if satisfied that the applicant is a bona fide dealer, manufacturer of automobiles, or a test agency, issue the trade certificate(s) in Form 17 within thirty days from the receipt of the application. Each certificate will be assigned a trade registration mark that includes:
1. The state code (e.g., AB)
2. The registration district code (e.g., 12)
3. The trade certificate number (e.g., TCI), followed by a number containing no more than three digits.
Q : What steps must be taken if a trade certificate is lost or destroyed?
If a trade certificate is lost or destroyed, the holder must:
1. Report the loss or destruction to the police station in the jurisdiction where it occurred.
2. Inform the registering authority that issued the certificate in writing.
3. Apply for a duplicate certificate using Form 18, along with the appropriate fee specified in rule 81.
4. Upon receiving the application and fee, the registering authority may issue a duplicate certificate marked "Duplicate". If the original certificate is found after the duplicate has been issued, it must be surrendered to the registering authority.
Q : What are the regulations regarding the use of a trade registration mark and number?
The trade registration mark and number must:
1. Be used on only one vehicle at a time and only on a vehicle that is bona fide in the possession of the dealer, manufacturer, or test agency as specified in rule 126.
2. Not be used on any vehicle other than the type for which the trade certificate is issued.
3. Additionally, the trade certificate must be carried in a weatherproof circular folder on the vehicle, and the trade registration mark must be displayed in a conspicuous place.
Q : What are the requirements for maintaining a register of trade certificates?
The holder of a trade certificate must:
1. Maintain a register in Form 19, which should be a bound book with pages numbered serially, in duplicate.
2. Enter the particulars referred to in Form 19, except for the time of return in column 7, before the commencement of each trip.
3. Carry a duplicate copy of Form 19 during each trip, which must be produced on demand by any authorized officer.
4. At the end of each trip, fill in column 7 of Form 19 (both original and duplicate). The register and duplicate must be open for inspection by the registering authority.
Q : Under what conditions can a trade certificate be suspended or canceled?
A trade certificate can be suspended or canceled by the registering authority if it has reason to believe that the holder has not complied with the provisions of rules 39 to 43. Before taking action, the registering authority must provide the holder an opportunity to be heard.
Q : What documents and information are required when applying for the registration of a motor vehicle?
When applying for the registration of a motor vehicle, the following documents and information are required:
1. Application in Form 20.
2. Sale certificate in Form 21.
3. Valid insurance certificate.
4. Copy of the proceedings from the State Transport Authority, Transport Commissioner, or prescribed authorities for approval of the design (for trailers other than category T).
5. Original sale certificate from concerned authorities in Form 21 (for ex-army vehicles).
6. Proof of address from documents specified in rule 4.
7. Temporary registration, if applicable.
8. Road-worthiness certificate in Form 22 from manufacturers or Form 22-A from body builders.
9. Customs clearance certificate for imported vehicles, along with the license and bond if any.
10. Appropriate fee as specified in rule 81.
11. Proof of citizenship.
12. Proof of legal presence in India (for foreigners), in addition to proof of residence.
13. Technical specifications and any additional documents required for modular hydraulic trailers.
Q : What is the procedure for issuing a certificate of registration once an application is received?
Upon receiving an application under rule 47, the registering authority will:
1. Verify the documents furnished with the application.
2. Issue the certificate of registration in Form 23 or Form 23-A, as specified by the State Government or Union Territory Administration, within thirty days from receipt of the application.
3. For transport vehicles, the certificate of registration will be handed over only after recording the certificate of fitness in Form 38, also within thirty days from the application date.
Q : What are the requirements for maintaining registration records by the registering authority?
The registering authority must:
1. Keep a permanent register of motor vehicles registered under section 41 and of motor vehicles from other states for which new registration marks are assigned, in Form 24.
2. Enter all changes related to vehicle registration, including those mentioned in sections 41, 49, 50, 51, 52, 53, 54, and 55, in the register.
3. Upload the registration details of vehicles on the portal https://www.vahan.nic.in/makermodel/ after registration. This requirement is effective from February 1, 2015, but the State Government may continue the existing registration procedures until October 1, 2015.
Q : What are the specifications for the size of letters and numerals of a vehicle's registration mark?
The Specification for the Size of Letters and Numerals of a vehicle's Registration are as follow :
| Class of Vehicle | Height | Thickness | Space between | |
|---|---|---|---|---|
| All motor cycles and threewheeled invalid carriages | Rear-letters | 35 | 7 | 5 |
| All motor cycles and threewheeled invalid carriages | Rear-numeral | 40 | 7 | 5 |
| Motorcycles with engine capacity less than 70 cc | Front-letters & numerals | 15 | 2.5 | 2.5 |
| Other motor cycles | Front-letters & numerals | 30 | 5 | 5 |
| Three wheelers of engine capacity not exceeding 500 cc 82a [E-rickshaw and E-cart] | Rear and front numerals and letters | 35 | 7 | 5 |
| Three-wheelers of engine capacity exceeding 500 cc | Rear and front numerals and letters | 40 | 7 | 5 |
| All other motor vehicles | Rear and front numerals and letters | 65 | 10 | 10 |
| 83Power tillers | Front-letters & numerals | 15 | 2.5 | 2.5 |
| Trailers coupled to power trillers | Rear letters and numerals | 30 | 5 | 5 |
| 83a Combine harvester | Front and rear letters and numerals | 65 | 10 | 10 |
| Trailer for header assembly of combine harvester | Rear letters and numerals | 65 | 10 | 10 |
Q : What are the procedures for the renewal, issuance of a duplicate, and assignment of a new registration mark for motor vehicles?
1. Renewal of Certificate of Registration (Rule 52):
Application Timing: An application for renewal should be made using Form 25 within a period not exceeding sixty days before the certificate's expiry. This application must be accompanied by the appropriate fee as specified in Rule 81.
Fitness Certificate: The vehicle will be referred to the authority mentioned in Section 56 for a certificate of fitness. Renewal will be completed after obtaining this certificate. If issued after expiry, the renewal will be from the date of the fitness certificate for a period of five years.
Validity: A vehicle, other than a transport vehicle, will not be considered validly registered after the expiry of the registration period until the certificate is renewed.
2. Issue of Duplicate Certificate of Registration (Rule 53):
Report Loss or Destruction: Report the incident to the police station where it occurred and inform the issuing registering authority.
Application for Duplicate: Apply for a duplicate certificate using Form 26, accompanied by the appropriate fee as specified in Rule 81.
3. Assignment of New Registration Mark (Rule 54):
Application: Submit an application using Form 27 along with a no objection certificate in Form 28 and the appropriate fee as specified in Rule 81. This should be done within thirty days from the expiry of the period specified in Section 47.
Extended Application Period: If the vehicle is kept in a State for more than twelve months, the application for a new registration mark can be made at any time within that period.
Issuance: A new registration mark will be assigned to the vehicle upon receipt of the application, subject to the provisions of Section 44.
Q : What are the procedures for transferring ownership of a motor vehicle in various scenarios, including regular transfers, transfers upon the death of the owner, and transfers from public auctions?
1. Regular Transfer of Ownership (Rule 55):
Transferor's Obligation: Report the transfer using Form 29 to the registering authorities where both parties reside or conduct business.
Transferee's Application (Sub-rule 2): Apply for the transfer using Form 30 with:
The certificate of registration.
The certificate of insurance.
The appropriate fee as specified in Rule 81.
Additional Documents for Transfer (Sub-rule 3): If applicable, provide:
A no objection certificate from the registering authority under Section 48(3), or
An order refusing the no objection certificate, or
A declaration from the transferor stating non-receipt of such communication, with supporting documentation.
2. Transfer of Ownership on Death of the Owner (Rule 56):
Usage by Successor: The successor can use the vehicle for up to three months as if ownership has been transferred, provided they inform the registering authority of the owner’s death and intention to use the vehicle within thirty days.
Application for Transfer: Apply using Form 31 within the three-month period, accompanied by:
The appropriate fee as specified in Rule 81.
The death certificate of the registered owner.
The certificate of registration.
The certificate of insurance.
Driving license and permit, if applicable for E-rickshaws and E-carts.
3. Transfer of Ownership of Vehicle Purchased at Public Auction (Rule 57):
Application by Purchaser: Apply using Form 32 within thirty days of possession, providing:
The appropriate fee as specified in Rule 81.
The certificates of registration and insurance.
The certificate or order confirming the sale, signed by the auction authority.
A certified copy of the order authorizing the auction by the Central or State Government.
Driving license and permit, if applicable for E-rickshaws and E-carts.
Assignment of New Registration Mark: If the vehicle has no registration mark or a false mark, a new registration mark will be assigned to the vehicle in the name of the government department that conducted the auction.
Verification Requirement: The registering authority must verify the auction proceedings before transferring ownership of government vehicles.
Q : What is the process for obtaining a no objection certificate for a motor vehicle, and what are the required documents?
1. Application Process for No Objection Certificate (Rule 58):
Application Form: Submit Form 28 to the registering authority where the vehicle was previously registered.
2. Documents Required for Application (Sub-rule 1):
Certified copy of the vehicle’s certificate of registration.
Certified copy of the vehicle’s insurance certificate.
Evidence of up-to-date motor vehicle tax payment.
Tax clearance certificate if no tax is payable for the period.
3. Additional Requirements for Transport Vehicles (Sub-rule 2):
Documentary evidence that the vehicle is not covered by any permit issued by a transport authority.
Evidence of no pending payments.
Proof of payment of taxes on passengers and goods.
4. Issuance Process (Sub-rule 3 and 4):
Complete Part III of Form 28 and return it to the applicant with a signature.
If granted or refused, return the duplicate copy to the applicant and send the triplicate copy to the other registering authority.
Q : What are the requirements for maintaining and submitting the State Register of Motor Vehicles?
1. State Register Maintenance (Sub-rule 1):
Form and Content: Maintain a State Register of Motor Vehicles in Form 41 for vehicles registered within the State.
2. Submission to Central Government (Sub-rule 2):
Printed Copy Submission: If requested by the Central Government, send a printed copy of the State Register to the Director (Transport Research), Ministry of Surface Transport, New Delhi.
Q : What are the requirements for the exhibition of registration marks on motor vehicles?
1. Exhibition Requirements (Sub-rule 1):
Placement and Size: The registration mark must be exhibited on both the front and rear of the vehicle on a plate or part measuring 41 centimeters by 14 centimeters.
Color Specifications:
Deep Blue Background: For motor vehicles referred to in sub-rule (6) of rule 76, the mark should be in white.
Yellow Background: For motor vehicles referred to in sub-rule (7) of rule 76, the mark should be in black.
Light Green Background: For motor vehicles referred to in rule 76-B, the mark should be in white.
2. Letter and Numeral Specifications (Sub-rule 2):
General Dimensions:
Letters: Minimum height of 6 centimeters and thickness of 2 centimeters.
Numerals: Minimum height of 9 centimeters and thickness of 2 centimeters.
Spacing:
- Between letters and numerals: At least 1 centimeter.
- Between any two letters or numerals: At least 1 centimeter.
Motor Cycles and Invalid Carriages:
Dimensions should be at least two-thirds of those specified for other vehicles.
3. Plain Surface Alignment (Sub-rule 3):
Vertical Inclination: The plain surface should not be inclined more than thirty degrees from the vertical.
Exhibition Layout:
Transport Vehicles: The registration mark should be displayed in two horizontal lines.
Other Vehicles: The registration mark can be displayed in either one or two horizontal lines.
4. Specific Cases (Sub-rule 4 to 6):
Motor Cycles and Invalid Carriages: The front registration mark may be displayed on a plate aligned with the vehicle's axis and on both sides of the plate.
Trailers:
Left Side of Trailer: The registration mark should be displayed with dimensions not less than two-thirds of the general specifications.
Drawing Motor Vehicle: The registration mark affixed to the rear of the trailer should match the registration mark on the rear of the motor vehicle.
Transport Vehicles: The registration mark must also be painted on the right and left sides of the vehicle's body.
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