MISCELLANEOUS

Q: How can the fee payable under the Act and its rules be paid according to Rule 12.1 in Rajasthan?

The fee payable under the Act and its rules can be paid in cash or through a Challan in the prescribed Form 12.1.

Q: What is the application fee for obtaining verification of documents related to registration, license fitness, and permit as per Rule 12.1A?

The application fee for obtaining verification of documents related to registration, license fitness, and permit is Rs. 100/-. However, no fee is charged if the verification is required by a Government Department, Police, or a Court.

Q: Under what circumstances can a refund of the fee be granted according to Rule 12.2?

A refund of the fee can be granted if:

• 1. The certificate, license, permit, or badge applied for is refused, or the application is canceled or withdrawn before issuance and transaction completion.
• 2. The fee paid was in excess of the proper fee.

Q: What are the exceptions to the refund of fee as stated in Rule 12.2?

Refunds are not allowed for:

• 1. The test of competence to drive.
• 2. The certificate of fitness of a transport vehicle once the test or inspection has been carried out.
• 3. The value of stamps affixed to the application of appeal.
• 4. Refund applications not made within six months from the date of the order or fee credit, except as directed by the Transport Commissioner for excess fees.

Q: What are the jurisdictional responsibilities of the Transport Commissioner, Deputy Transport Commissioner, and Assistant Transport Commissioner according to Rule 12.3 in Rajasthan?

The Transport Commissioner, Deputy Transport Commissioner, and Assistant Transport Commissioner exercise jurisdiction over the entire State of Rajasthan. Other officers exercise jurisdiction within their respective regions or districts.

Q: What are the prescribed uniform requirements for Motor Vehicles Inspectors and Motor Vehicles Sub-Inspectors as per Rule 12.5?

The uniform for Motor Vehicles Inspectors and Motor Vehicles Sub-Inspectors includes:

• 1. Khaki shirt and bushirt.
• 2. Khaki trousers or shirts of police pattern.
• 3. Whistle cord, whistle, buttons, and cross belt of police pattern with silver fittings.
• 4. Brown shoes and khaki socks.
• 5. Stars and shoulder badges with 'RT' for identification.
• 6. A plastic name plate with name and initials carved in Hindi.

Q: What is required for an application for inspection of records as stated in Rule 12.8?

Every application for inspection of records must be in writing in the prescribed Form R.S.12.2 and include:

• 1. The applicant’s name, description, and position in the proceedings.
• 2. Detailed description of the record, case number, title, and dates of disposal or hearing.
• 3. For State Transport Authority/Regional Transport Authority resolutions, the number, date, and order of the resolution.

Q: What is the procedure for obtaining certified copies of records as outlined in Rule 12.14?

Applications for certified copies must be on the prescribed Form R.S. 12.4 and include:

• 1. The applicant’s name, description, and position in the proceedings.
• 2. Description of the document for which the copy is required.
• 3. Details of the record, including case number, authority, description, and dates.
• 4. Indicate if the application is urgent and whether a photostat copy is required.

Q: Can a pleader's clerk apply for a copy of the record in Rajasthan?

Yes, a pleader's clerk can present an application for a copy of the record on behalf of the pleader, and the copy can be delivered to the clerk.

Q: Are there any exceptions to charges for copies of records for Government departments or certain courts as mentioned in Rule 12.19?

Yes, copies may be provided free of charge upon application by or on behalf of the Head of any Government Department or High Court, unless required for litigation purposes other than Government needs.

Q: What is the copiest required to do immediately after making a copy of a record?

The copiest is required to return the record along with the application and order to the official from whom they received them. The official must then place the application and order in the appropriate part of the file.

Q: How should the copiest handle documents at the end of each working day?

At the end of each working day, the copiest must deposit all documents under copying into a locked box or almirah kept in the record room or another secure room allocated by the Head of Office.

Q: What should the copiest do if an application is rejected?

If an application is rejected, the copiest must immediately return the stamped paper that accompanied the application to the applicant and take a receipt for it in the register. If the applicant is a pleader, the unused stamp paper may be returned to their registered clerk.

Q: What steps should the copiest take if the applicant does not appear after an application is rejected?

If the applicant does not appear within thirty days after being informed of the rejection, the copiest should render the stamped-sheets useless by folding them and tearing off the right half. The left half, along with the date and number, should be filed with the application, and an entry of the destruction should be made in the register of copies.

Q: What are the fees for obtaining copies under the Rajasthan Motor Vehicle Rules, 1990 in Rajasthan?

Application Fee:

• 1. For RTA/STA matters: Rs. 10 stamp
• 2. For other cases: Rs. 5 stamp

Fee for Copies:

• 1. Ordinary per page (200 words): Rs. 2 stamp
• 2. Urgent per page (200 words): Rs. 5 stamp

Photostat Copies:

• 1. The adhesive stamp value is halved compared to the ordinary scale, with the applicant bearing the cost of photostating.

Q: What must be done if an application for a copy is not accompanied by the required stamped paper?

If the application is not accompanied by the required stamped paper of at least Rs. 2/- for ordinary or Rs. 5/- for urgent copies, it shall be rejected unless the Head of Office directs otherwise.

Q: What is the procedure for signing, examining, and certifying copies?

Once a copy is made, it must be signed by the copiest and examined, corrected if necessary, and certified as a true copy by the copiest. If the copiest cannot certify it, another person selected by the Head of Office must do so. No copy is delivered until it is certified and countersigned by the Head of Office.

Q: What information must be included in the heading and endorsement of a copy?

The heading should include a description of the paper copied and details such as the appeal number or resolution number and date. The endorsement should include:

• 1. The application number and year
• 2. The date of application
• 3. Number of words copied per page
• 4. Amount of copying fees
• 5. Names of the copiest and clerk who compared it
• 6. Dates for issue and delivery of the copy
• 7. Date of notice to the applicant (if issued) and the date of delivery/posting

Q: What should be done if a copy is not collected by the applicant within two months in Rajasthan?

If the applicant does not collect the copy within two months from the date of notice, the copy shall be destroyed under the order of the Head of Office, and an entry to that effect shall be made in the remarks column of the register of copying applications.

Q: Under what circumstances can a copy of a copy be granted?

A copy of a copy can only be granted if the original document is not traceable or is not accessible to the applicant. Each page of such a copy must bear a red ink remark stating that it is a copy of a copy.

Q: What should be done if difficulties arise in complying with a copy order?

If difficulties arise, the application and order, along with an office report, should be promptly laid before the Head of Office for further orders.

Q: What rules apply to the issuance of copies of official correspondence, reports, and certain licenses?

Copies of official correspondence and reports, as well as documents like Registration Certificates, Fitness Certificates, Driving Licenses, Conductor Licenses, and other licenses issued under the Central Motor Vehicles Rules or these rules, are generally prohibited unless special reasons are noted by the Head of Office.

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